Eliminating Risk in Healthcare with a Policy Manager

Managing risks in the workplace are important, however, managing risk in a healthcare environment can be more critical than in any other industry. This is because healthcare risks involve patient safety which can mean the difference between efficient care and compromised healthcare for a patient. Since life and death are a factor of healthcare risks, the stakes are higher and effective policy management becomes a key component in eliminating risk. Learning how to effectively use a policy manager to eliminate risk in a healthcare setting will prove vital for any hospital or healthcare organization.

Sharing healthcare policies across all departments

A policy manager allows all departments access to the policies established by the healthcare organization. Without a centralized policy manager, a hospital staff member would have to access policies via email, a shared drive with limited search capabilities, by standard paper files/binders, or in another archaic form. There would be no way to know whether or not the file they are trying to access has been updated with the latest version of the policy. However, with newer, more advanced policy manager software, only updated and correct versions of policies are accessible and viewable. Employees and healthcare staff can easily search and reference ONLY updated policies within the centralized database for enhanced compliance and liability protection.

Managing risk through accountability

In addition to sharing policies across all departments using a policy manager, implementing policy management software allows your healthcare organization to manage risks by encouraging accountability among staff. Whenever a healthcare directive is initiated, staff members can sign off on the related policy through the policy manager to demonstrate their compliance and adherence to established policies and procedures.

By using forms with workflows, simple quizzes or notice of acceptance features, you can test your employees understanding of a select policy, procedure or internal protocol. Knowing which staff member is deficient can help eliminate risk in patient safety administration. When all employees and staff are well trained and cognizant of how to implement the organization’s policies then they have a better chance of meeting their risk elimination goals. 

Keeping policies maintained and updated

A policy manager software allows your healthcare department to maintain policies by updating them whenever any content or regulatory updates need to be adjusted. Your policy manager software serves to allow you to update policies quickly and without the downtime involved in manually updating one policy document and then subsequently emailing it to all department heads to distribute among staff members. 

Regardless of which risk management policy software your healthcare organization selects, there are primary steps to take to prevent and ultimately eliminate risk. The key points of focus include reduction of potential medical error, adherence to existing and future policy changes, and ensuring patient safety through compliance with federal regulations.

Keeping these points in mind regarding eliminating risks with a policy manager is instrumental in reducing risk and liability in a healthcare setting. Take the right steps to deploy policy management software to ensure that your hospital reduces risks and maintains a compliant environment for the ultimate in patient safety.

ComplyALIGN is a leading policy management software solution for a wide spectrum of industries. Explore our site to learn more about our robust and dynamic policy management software solution.